CONSUMER LEADERSHIP DEVELOPMENT FUND POLICY

NGCDD CONSUMER LEADERSHIP DEVELOPMENT FUND POLICY

NOTE:  Any person wanting or needing assistance in reading or understanding this NGCDD policy or assistance in completing the application process should direct their request to  Ellen Marquez at 775-684-8619 or elmarquez@dhhs.mv.gov

Contents

PURPOSE

DEFINITIONS

ELIGIBILITY

USES OF CONSUMER LEADERSHIP DEVELOPMENT FUND

AWARDEE RESPONSIBILITIES

FUNDING LIMITATIONS

APPLICATION PROCEDURES

PAYMENT/REIMBURSEMENTS

DISCLAIMERS

CONTACT NGCDD

PURPOSE:

The Consumer Leadership Development Fund has been established to make funds available to defray the costs for self-advocates and parents/family/guardians of children/adult children with developmental disabilities to participate in conferences, workshops, and other training opportunities that will increase their knowledge of disability issues and increase their skills as advocates for people with developmental disabilities.

DEFINITIONS

The following definitions will apply throughout this policy:

  • Applicant = individual/family member/guardian applying for/requesting CLDF
  • Attendee = an awardee who has attended an event.
  • Awardee = individual/family member/guardian who has received written notification that their application requesting CLDF has been approved by the reviewing members of NGCDD.
  • CLDF = Consumer Leadership Development Fund(s).
  • Developmental Disability = a condition or impairment present at birth or acquired up to age 22 that impairs 3 or more life areas, as defined by Federal law.
  • Event = conference, seminar, training, workshop, summit or other event at which attendees gain information, knowledge, resources and networking opportunities, and which exceed general socialization.
  • NGCDD = Nevada Governor’s Council on Developmental Disabilities.
  • Qualifying Individual – person with a developmental disability and/or family/parent/guardian for use of these funds.

ELIGIBILITY

General Eligibility

CLDF may be awarded to Nevada residents who are: (listed by priority of consideration for approval)

  • Self-advocates with developmental disabilities
  • Parents/family members/guardians of children/adult children with developmental disabilities

Limitations to Eligibility

  • All applicants must agree to abide by the regulations, limitations and responsibilities for awardees set forth by the NGCDD in this document.
  • Accommodation for a disability and assistance with the application process and responsibilities for follow-up will be made available upon request.
  • Priority will be given to applicants who have not previously received CLDF from the NGCDD
  • When and if an attendee(s) who has previously received CLDF from the NGCDD is/are approved for repeat funding, there must be a span of at least two years between events.

Exclusions to Eligibility

  • CLDF are limited to use by Nevada residents who are not eligible for event reimbursement from other agencies/organizations of which they are an employee or member. Agency/organizational employee requests will be referred to the NGCDD Executive Committee for review.
  • Any applicant who does not complete the follow-up requirements as set forth later in this policy and provide documentation of their participation (receipts, etc.) will be disqualified from future participation in the CLDF.
  • The Executive Committee may, on a case-by-case basis, consider an extension to the follow-up requirements.

USES OF CONSUMER LEADERSHIP DEVELOPMENT FUND:

CLDF may only be used to attend events that are consistent with NGCDD goals and objectives as outlined in the NGCDD Five Year State Plan, and not just for the benefit of one individual or family.   Funds are typically allowed to cover the following expenses:

  • Registration fees
  • Transportations costs, including mileage*
  • Lodging*
  • Meals*

*Meals, hotel and mileage will be paid according the rates established by the U.S. General Services Administration for travel in the destination city, available at www.gsa.gov. It is the applicants responsibility to confirm that hotel and per diem meal rates fall within the GSA rates in order to not incur unexpected out-of-pocket expenses.

  • Personal assistant services/support person
  • Other reasonable expenses related to attending a training event or conference
  • Costs associated with bringing a speaker to a group of self-advocates or parents
  • Respite care

AWARDEE RESPONSIBILITIES:

  1. Each application for CLDF should include an outline for a plan to share knowledge, information, etc. that is gained at the event with other Nevadans, including the NGCDD and at least one self-advocacy or parent organization.
    • This can be done locally or state-wide
    • It may be planned independently or as part of a larger gathering (for example, speaking at or hosting a table at a local event)
    • The NGCDD is looking for creative methods of sharing said information and will consider new and novel approaches to this requirement
    • Applicants may be referred to NGCDD council members who have volunteered to assist with the planning of how to disseminate information.
  2. When speaking about CLDF-supported attendance to an event, the awardee/attendee should attempt to acknowledge the NGCDD’s role in making this possible for them and share CLDF information with other potential applicants.
  3. An attendee must provide a written, video or other type of presentation and photo to the NGCDD scheduled within three (3) months after the event. In some circumstances, teleconferencing may be utilized.
  4. The attendee may be asked by the NGCDD for permission for their photo and story to be used on the NGCDD website.

FUNDING LIMITATIONS:

Funding Capacity

  • All applications are subject to availability of CLDF.
  • The maximum allowable amounts are as follows:
  • For events within the State of Nevada-
  • $500.00 individual
    • $750.00 family
  • For events outside the State of Nevada-
    • $750.00 individual
    • $1000.00 family
  • The NGCDD Consumer Leadership Development Fund should be considered the “payer of last resort”. Applicants are required to provide information about the other sources of funding they have researched or applied for and the results.
  • Applications should demonstrate forward planning and fiscal responsibility by taking advantage of early registration discounts, conference rates for lodging, and, when possible, the least expensive travel options available.
  • Since CLDF are not intended to cover the entire cost of an event, applications should outline the attendee(s) financial match or contribution to event attendance. This match can be demonstrated in actual dollars or in dollars saved – for example, by using alternative lodging (i.e., family, friends), or family-based respite.

Approval Prioritization

  • Only complete applications will be considered. When incomplete applications are received, NCGDD staff will notify applicant and application can be revised, but will not be considered for review until it is complete.
  • Complete applications will be considered on a “first-received, first-considered” basis and in accordance with the priority eligibility and limitations as outline above.
  • When the number of applications exceeds the limitation as outline below, the applications will be considered according to the date and time that the fully complete application was received by NGCDD staff.

Application Approval Capacities

  • A maximum of three applications will be approved for any single out-of-state event. An exception to this limitation will be made for self-advocates attending an out-of-state meeting of their national organization.
  • A maximum of ten applications will be approved for any in-state event unless the event is sponsored by the NGCDD or one of its grantees.
  • When possible, the NGCDD Executive Committee will avoid funding duplicate topics in 2-5 year segments.

APPLICATION PROCEDURES:

  1. Should any applicant require assistance with completing the application due to the nature of his/her disability, NGCDD staff or council members may be available to assist in the process. Requests for this accommodation should be directed to the NGCDD office.
  2. Applications must be received at least 60 days prior to the event. The NGCDD advises that applications be submitted as much as 90 days in advance in the interest of timely approval and early registration savings.
  3. Applicants must complete and sign the application form provided by the NGCDD.
  4. Applications must be accompanied by a copy of the event brochure/agenda, registration information, travel itinerary and a detailed estimate of associated costs.
  5. Applications will be reviewed monthly by the NGCDD Executive Committee. These reviews will be conducted at regular intervals and will be posted according to Nevada open meeting regulations. Action will be taken to approve, request more information, or deny each application.
  6. Within 14 days of the review meeting, each applicant will receive written notification of said action, including approved amounts and, where applicable, the justification for denial.
  7. Applicants may request a waiver of established policy. These requests must be in writing, and will be referred to the Executive Committee for review and action.  NGCDD reserves the right to request written documentation to support any request for a waiver of policy.

PAYMENT/REIMBURSEMENTS:

  1. Payment of CLDF will be made by reimbursing actual expenses that have been pre-authorized by the process above.
  2. Attendees must submit their participation report and expense receipts within 30 days after the last day event was held.
  3. Reimbursements of actual expenses will be made upon receipt of the attendee’s participation report and original expense receipts.
  4. The NGCDD is not able to make any type of advanced payments. There are no exceptions or waivers to this policy.

DISCLAIMERS:

  • The CLDF is not an entitlement.
  • The NGCDD reserves the right to use discretionary judgment, as it deems appropriate, on any and all applications.
  • Funds will be distributed consistent with NGCDD’s mandate in Federal Law for commitment to systems change, advocacy and capacity building.
  • The NGCDD is not and cannot be held responsible for damage or loss of property, injury or bodily harm, or expenses incurred due to unforeseen circumstances related to travel to/from events, participation of the event, or associated with travel or participation.
  • Any taxes incurred as a result of receiving funds from the CLDF will be the sole responsibility to be paid by the recipient of these funds and a W9-IRS form must be submitted upon receipt of the funds by the recipient.

CONTACT NGCDD

  • Applications are available by request from the NGCDD, through a downloadable form here or  in an accessible format here.
  • It is your responsibility to ensure your application and all required information was received. You may mail, fax or email completed applications, outlines for information sharing, participation reports and copies of expenses to:

Nevada Governor’s Council on Developmental Disabilities

896 West Nye Lane, Suite #202

Carson City, Nevada, 89703

Fax: (775) 684-8626

elmarquez@dhhs.nv.gov

Revised 2/2014